Disaster Management

Name of the Officer-in-Charge Smt Bharati Bose, WBCS (Exe)
Contact Details
Telephone No: - 033-2638-2301, Fax: - 033-2638-2301
E-mail:-ddmo.howrah[at]gmail[dot]com
Name of the Staff
  1. Rabidra nath Das,DDMO-in-charge &SDDMO(Sadar)
  2. Basudev Mallick,U.D.C
  3. Dilip De Sarkar,Retired Employee
  4. Satyakam Sarkar,Retired Employee
  5. Chiranjit dey,Data Entry Operator(contractual)
  6. Kasi Nath Saha,Gr-D
  7. Jayanta Hansda,Chain Man
  8. Rita dutta,Gr-D
Duties of the Department & Services
  • Distribution of normal special & starvation G.R. Famine Relief both cash & kind amongst the deserving distressed persons.
  • Distribution of H.B.Grant to the families affected by the natural calamities.
  • Distribution of E.R.Grant to the destitute persons & Ex. T.B.patient.
  • Distribution of Relief materials like clothings, tarpaulin, Dhuti, Lungi, Saree Blankets etc. to the deserving persons.
  • Causing enquiry and sending reports for extending financial assistance out of Governor’s & C.M.’s discretionary fund. Monitoring relief operation and welfare activities of voluntary organizations in this district. Supervision of Cash G.R / Normal G.R, Ex-gratia grant , H.B. Grant, E.R. Grant, other relief / financial assistance etc. Sending calamity report of the district to the Govt. every day. Fortnightly stock position of relief materials. Daily rainfall report (From 1st June to 30th September) everyday.
  •  Monitoring the whole process of relief operation at the time of natural calamity like flood, cyclone etc., vehicles are arranged through RTO for lifting Tarpaulin, clothing, Relief kits, Dry food etc. from either godown of department or whole seller. Civil defence personnel are deployed for operating relief works like shifting of marooned people to the safe place, taking part in supplying dry/cooked food to the victims, arrangement for sending report on deterioration/development of the affected part of the district, requirement of fund during natural calamity.
Administrative Structure (HR) of the Section
Registers maintained by the Section
  1. Issue Register & Receipt Register.
  2. Allotment Register.
  3. Bill Register.
  4. Advance Bill Register.
  5. Bill Movement Register.
  6. Register of receipt and distribution / sub-allotment of Relief Materials.
  7. Register of receipt and distribution / Sub-allotment of Spl. G.R. food grains, Leprosy G.R. etc.
  8. Register of receipt and distribution / sub-allotment of Cash G.R.:- Starvation G.R. etc. ix. Register of E.R. Grant cases.
  9. Register of Ex-gratia Grant cases.
  10. Stock Register of Stationery articles.
  11. Register for sub allotment of H.B.Grant.
  12. Register on DRMP expenditure.  
Functions in detail & Public Services Provided The routine work of this section comprise of :
  • Receipt of Relief articles from the Directorate of Relief as per allotment. Distribution / Sub-allotment of Relief materials in favour of all S.D.O.s, B.D.O.s and Municipalities under jurisdiction of this district.
  •  Receipt of stock of allotment of G.R. food grains and arranging distribution / sub-allotment.
  •  G.R. food grains comprise of

(a) Spl. G.R. food grain

(b) Normal G.R. (NGR) food grains. 

G.R. in cash-

(a) Special cash G.R.,

(b) Starvation G.R. in cash. 

Ex-gratia Grant- for the bereaved family of deceased person on account of unnatural death due to Natural Calamity / Disaster etc. Firsthand information as to such death case is sent to the Disaster Management Department, Writers’ Buildings, Kolkata forthwith from this section. 

E.R. Grant- E.R. Grant is provided in cash for running small trade & also Tailoring machines are given to the poor persons for earning their livelihood and upliftment of their financial condition. 

Report & Returns:- (In normal & Disastrous situation) Register & accounts etc. are maintained by the dealing assistant dealing with the work relating to the items under this department and reports and returns are furnished on the basis of the official records.

The reports & returns are sent regularly to the Principal Secretary / Joint Secretary to the Govt. of West Bengal and some times to the Director of Relief, West Bengal. 

Compilation of Reports- The reports are compiled and sent to appropriate authority.

CA-II forms are received from the S.D.O.s & B.D.O.s and it is sent to the secretariate on compilation at this end. Requisition of fund materials and food grains etc. is placed on assessment of damages done by disaster. Sub-allotment is made on calculation of the need of the areas concerned.  

Control Room- Control Room is usually kept opened from June to October i.e. for five months in a year from 8.00 A.M. to 8.00 P.M. But on occurrence of flood / cyclone etc. disaster the Control Room is kept opened round the clock i.e. day and night without any break. 

H.B. Grant- As to preparation of list of beneficiaries of H.B. Grant from amongst the poor affected people suffering from damage of dwelling houses fully / partly in case of any disaster, instructions and Govt. orders with regard to formation of inspection teams and maintenance of other formalities and directives of the APEX Court etc. are communicated to the concerned S.D.O.s and B.D.O.s from this department.  

The H.B. Grant list is duly forwarded to the Secretariate, DMD with requisition for placement of fund and on receipt of the allotment of H.B. Grant sub-allotment is made in favour of the concerned S.D.O.s & B.D.O.s etc. 

Preparation of District Disaster Management Plan- The Disaster Management Plan for the year is prepared usually before onset of monsoon by the District Disaster Management Department at District level every year on compilation of the informations / Plans received from the Sub-divisions / Blocks and Line Departments.  

Monitoring of Disaster Management Activities- The Disaster Management Activities are run on war footing basis in an emergent situation by the Disaster Management Section with a view to mitigate the suffering of the affected people. This department has to monitor and co-ordinate the works of different line departments in connection with disaster management during and post disaster period. 

This section has the responsibility to arrange food and clothings for the ill-fed and ill-clad people and also shelter for the shelterless ones both in normal and disasterous situation.

Relevant Acts & Guidelines
Report of last six months Name of the items Fund received upto june 2014 Fund utilized upto june 2014
E.R.grant
Nil
Nil
Relief Contingency
3,00,000
Nil
Cash G.R
Nil
Nil
Food Shelter
Nil
Nil
Remuneration of G.R. dealers
Nil
Nil
Transport charges of dealers
Nil
Nil
  • Beneficiaries /Allowances Schemes:
  • Ex-Gratia Gran
Total fund received during the year 2013-14 Fund received during 2014-15 Fund utilized upto June 14 Physical achievement during 2014-15
snake bite-33,00,000
Nil
Nil
Nil
Ex-Gratia Grant due to N/C-48,00,000
Nil
Nil
Nil
81,00,000
Nil
Nil
Nil
  • H.B Grant
Total fund received during the year 2013-14 Fund received during 2014-15 Fund utilized upto June 14 Physical achievement during 2014-15
H.B. Grant due to accidental Fire-1,93,000
Nil
Nil
Nil
H.B. Grant due to N/C-30,000
Nil
Nil
Nil
2,23,000
Nil
Nil
Nil
  • E.R. Grant
Total fund received during the year 2013-14 Fund received during 2014-15 Fund utilized upto June 14 Physical achievement during 2014-15
6,93,750
Nil
Nil
Nil
Archive (Beyond last six months)
  • Overall Achievement
Name of the items Total allotment during the year 2013-14 Fund utilized during the year 2013-14 % of utilization
E.R.grant
6,93,750
6,00,000
86%
Relief Contingency
42,00,000
42,00,000
100%
Cash G.R
7,27,544
6,97,544
96%
Food Shelter
1,08,00,000
1,08,00,000
100%
Remuneration of G.R. dealers
34,490
34,490
100%
Transport charges of dealers
2,83,860
2,83,860
100%
  • Beneficiaries /Allowances Schemes:
  • Ex-Gratia Gran
Total fund received during the year 2013-14 Fund received during 2014-15 Physical achievement during 2014-15
snake bite-33,00,000/-
33,00,000
33
Ex-Gratia Grant due to N/C-48,00,000/-
48,00,000
24
81,00,000
81,00,000
57
  • H.B Grant
Total fund received during the year 2013-14 Fund utilized upto during the year 2013-14 Physical achievement during 2013-14
H.B. Grant due to accidental Fire-1,93,000
1,93,000
20
H.B. Grant due to N/C-30,000
30,000
2
2,23,900
2,23,900
22
  • E.R. Grant
Total fund received during the year 2013-14 Fund utilized upto during the year 2013-14 Physical achievement during 2013-14
6,93,750
6,00,000
87